600+ Coffees at the ECMS Early Childhood Conference
191+ 5-star reviews600+ coffees, 600+ smiles. The ECMS early childhood conference filled a hall with educators for a full day of sessions, and our team kept them going with barista coffee from the first arrival to the last break.
Keeping 600 people caffeinated
Volume changes everything. For an audience this size we bring more than one machine, pre-grind for the rush at each break, and set the carts so two queues move at once. The target is simple: a coffee in hand within a couple of minutes of leaving the seat, so nobody misses the start of the next session.
Why conference organisers choose a coffee cart
Venue coffee is often an urn and a stack of cups. A coffee cart with a barista turns the break into part of the event. It also gives sponsors a visible, welcome place to put their name. See more about our corporate event catering.
What large-event coffee catering includes
- Professional baristas and commercial espresso machines on a cart that fits through standard doors and lifts
- ST. ALi coffee, milk and dairy-free alternatives, biodegradable cups, plus tea, hot chocolate and chai
- Hundreds of cups an hour when the crowd needs it; one small flat area and standard power is all it takes
- Full set-up and clean-up, with branded cups or cart on request
Planning coffee for hundreds of delegates
For an audience in the hundreds we plan around the programme: two carts and extra baristas for the morning arrival and the main breaks, pre-ground and pre-steamed for the rush, and a tea, chai and hot chocolate line for the non-coffee drinkers. Tell us the venue layout and we place the carts where queues won't block the doors.
Questions people ask
Can you serve 600 people in a short break? With two carts and a prepared crew, yes. The ECMS day is an example of what that looks like.
Can the cups carry our conference branding? Yes, cups and the cart itself can be branded; allow lead time for printing.
How far ahead should we book? Two to six months is ideal, more in spring and summer; last-minute dates are worth asking about.
Watch the moment: see this event on our Instagram.
Planning a conference or large corporate event? Tell us about your event and we'll put the right package together: free quote, no obligation.
